Bookkeeping Contract Template

A bookkeeping contract template is an agreement between a business and an accountant that outlines the terms of their working relationship. This document defines the services that will be provided by the accountant, as well as the fees that will be charged. A bookkeeping contract template can help ensure that both parties are clear on what is expected from each other, and can help avoid any misunderstandings down the road.

There are a number of reasons why a bookkeeper should use a contract with clients. First, it helps to establish clear expectations for both parties. The contract should spell out what services the bookkeeper will provide, how often they will be provided, and how much the client will pay. This can help to prevent misunderstandings down the road. Second, a contract can provide some legal protection for the bookkeeper. If a client later tries to claim that the bookkeeper did not meet their expectations, the contract can serve as evidence that the bookkeeper fulfilled their obligations. Finally, a contract can help to build trust between the bookkeeper and the client. By putting everything in writing, the bookkeeper shows that they are professional and reliable. As a result, clients are more likely to be satisfied with the bookkeeping services they receive.

Learn how to create a bookkeeping contract here. 

Parts of a Bookkeeping Services Agreement

There are a few key components that should be included in any bookkeeping services agreement. 

First, there should be a section that outlines the services that will be provided by the accountant. This may include tasks such as maintaining financial records, preparing tax returns, and providing advice on financial matters. It is important to be specific about the services that will be provided so that there is no confusion about what is expected.

Second, the bookkeeping contract template should include a section on fees. This should outline how much the accountant will be paid for their services. It is important to be clear about the fee structure so that both parties are aware of what is expected.

Third, the bookkeeping services contract should include a section on confidentiality. This ensures that the accountant will not share any information about the business with anyone outside of the company. This is an important protection for businesses, as it can help to prevent sensitive information from being leaked.

Fourth, the contract should include a section on termination. This outlines the conditions under which either party can end the agreement. It is important to have this in place so that both parties are aware of their rights and obligations if the relationship were to end.

Sample Independent Contractor Bookkeeping Contract Template

The following is a sample independent contractor bookkeeping agreement template. It will need to be modified before use. As with any service agreement, it is advisable to have an attorney review it before using with a client.

Name of Bookkeeping Firm:

Name of Client Receiving Services:

Services: The bookkeeper will provide general bookkeeping services such as maintaining financial records, budget preparation, payroll and check registers, detailed general ledgers, accounts receivable, bank reconciliation, and providing advice on financial matters.

Client agrees to provide the bookkeeper with full data access to all financial accounts and records and assumes full responsibility for the accuracy of all existing financial records.

Fees: The accountant will be paid $X per hour for their services.

Client also agrees to reimburse the Bookkeeper for any additional expenses incurred including, but is not limited to, mileage, audit fees, tax fees, and postage.

Payment: Unless the Bookkeeper has not performed the Services in accordance with this Agreement, invoices will be paid in full within 30 days of receipt. 

Confidentiality: Bookkeeper will have access to Client’s financial records and may learn of Client’s financial affairs, trade secrets and confidential information. The bookkeeper will not share any proprietary information about the business with anyone outside of the company without the consent of the Client.

Relationship of the Parties. The Parties to this Agreement are independent contractors. Neither Party is an agent, representative, partner, or employee of the other Party. 

Contract Term: Services will remain in effect on a month-to-month basis. Cancellation of the agreement can happen at any time with written notice.

Limitation of Liability. In no event shall either party be liable to the other party for any damages, including without limitation, business interruption, loss of access to information, or damages related to a loss of profits arising out of the services provided under this Agreement,

Dispute Resolution: Any dispute or claim that is not successfully resolved through negotiation must be resolved by binding arbitration in the State of __________________. This Agreement will be interpreted based on the laws of the State of _________________.

In the event of legal intervention, the prevailing party will be entitled to any legal expenses, including, but not limited to attorney’s fees. 

Severability: If any provision of this Agreement is found to be illegal, invalid, or unenforceable under present or future laws, such provisions shall be severable and, the remaining provisions of this Agreement shall remain in full force and effect.  

Both parties agree to the terms of this contract.

Client’s name and signature: ____________________

Bookkeeper’s name and signature: ___________________

Created date: ______________________________