Sample Employee Warning Notice and Disciplinary Action Forms

The Sample Employee Warning Notice and Sample Disciplinary Action forms are available free to download, customize and print for your small business HR Department.

The Warning Notice Form and the Disciplinary Action Form for Employees are very important to have if your small business or organization has any number of employees.

To protect your company you will always need to put employee warnings in writing and always keep them in the employees file for future references in the event that the employee has to be warned multiple times and in turn normally leads to the termination of the employee.

The one page Employee Write Up Warning Notice form below includes:

  • Company Name
  • Date of Employee Write Up or Warning Notice
  • Employee Name
  • Employee ID Number
  • Employee Job Title
  • Employee’s Department
  • Employee Manager’s Name
  • Type of Warning (First Warning, Second Warning, Final Warning)
  • Type of Offenses (Tardiness/Leaving Early, Absenteeism, Violation of Company Policies, Substandard Work, Violation of Safety Rules, Rudeness to Customers/Coworkers, Other)
  • Description of Infraction
  • Plan for Improvement
  • Consequences of Further Infractions
  • Acknowledgement of Receipt of Warnings
  • Employee’s Signature and Date
  • Manager’s Signature and Date
  • Witness’s Signature and Date

The Employee Disciplinary Action form below includes:

  • Company Name
  • Date of Warning
  • Employee Name, Job Title & ID Number
  • Employee’s Supervisor
  • Employee’s Department
  • Warning (Violation Date, Violation Time, Place Violation Occurred)
  • Type of Violation (Tardiness/Leaving Early, Attendance, Disobedience, Work Quality, Violation of Safety Rules, Rudeness to Customers/Coworkers, Other)
  • Details (Employer Statement, Employee Statement, Warning Decision, Approved by – Name, Title and Date)
  • Statement (List all previous warnings – when warned and by whom)
  • Previous Warning – 1st Warning (Date, Verbal, Written)
  • Previous Warning – 2nd Warning (Date, Verbal, Written)
  • Previous Warning – 3rd Warning (Date, Verbal, Written)
  • Acknowledgement of Receipt of Warnings Statement (I have read this “warning decision”. I understand it and have recieved a copy of the same.)
  • Employee’s Signature and Date
  • Signature of Person Who Prepared Warning and Date
  • Supervisor’s Signature and Date
  • Copy Distribution (Employee, HR Department, Supervisor)

How do you protect your small business from employees who are constantly being warned from their managers?

According to Employment Attorneys, the first rule to protecting your company is documentation! This is the only way your small business can justify discipline or termination for an employee and it is an effective way to manage and correct employee performance problems.

An employee written warning is simply a piece of documentation in a form, letter, etc. to a member of your staff explaining that their job performance has been been unsatisfactory. This form must provide specific details about the problem including dates, names, witnesses, where, etc. and explain the consequences of continuing violations or infractions.

Click on the link(s) to download the free sample Employee Warning Notice and/or the sample Employee Disciplinary Action Forms below:


Employee Warning Letter

Employee Warning Letter TemplateEmployee Written Warning Notice

Employee Written Warning NoticeEmployee Disciplinary Action Form

Employee Disciplinary Action Form[