Personal Reference Check Forms

The Personal Reference Check Forms/Letters & Reference Control form are free to download, modify and print for your company's HR Department...

Use the Reference Check Form or Letter (Personal) to verify who your candidate for hire really is on a personal basis. You can also find out if there are any reasons that would prevent the candidate from performing the functions of the position.

Use the Reference Check Control Form to help you document and track all the background on each applicant that you may wish to hire. These include:

  • Personal References Checked
  • Employment References Checked
  • Records Checked (school records, criminal records, driving records, and credit records)


Prior to making a job offer, a prospective employer will always need to check references. Many employers will only be willing to give out starting and ending dates of employment and salary information. Other employers may be willing to discuss their job performance, work ethic, attendance at work, attitude, and other criteria that is important to your company when making a decision on whom to offer the job to.

There is no doubt that reference checks are a very important part of the hiring and interviewing process in your small business. The reference check letter is time consuming, but is very necessary.

As a business owner, always make it a standard procedure for candidates to sign a form authorizing you to check their employment history and personal references. If for some reason they refuse to sign this form then chances are they are not a viable candidate for your company.

Before you interview a candidate, conduct the reference checks 48 hours prior to the face-to-face interview. If you are unable to get these references due to no answer and you are having to leave voice mails then leave a message stating "If you would recommend this person, please get back with me within 48 hours of this message. If I don't hear from you then I will assume I should presume other candidates."

Click on the link(s) to download the file(s) below:

Reference Check Letter #1

Reference Check Letter #2

Reference Check Control Form


If you need to modify this form, try the site: Free PDF Services. You can convert this Adobe file into a Word document free of charge and make the necessary changes.

Note: You will need Adobe Reader (the latest version is recommended) installed on your computer in order to save or open these forms. You can get Adobe Reader free here (a new window will open so you can download it without leaving this page). If you want to open the file in your browser window, just click on one of the links above. However, if you want to download the file to view later, then right-click on the link and choose "Save Target As" or "Save File As". Then select where you want to save the file on your hard drive.


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